Job Description

Office Administrator (Part‑Time)

Location: London (On‑site)
Contract: Permanent – Part‑time 21.75 hours per week (0.6 FTE) 
Salary: Competitive
Hours: Part‑time | Flexible pattern to be agreed | On‑site required
Start: Flexible

The Opportunity

We are recruiting an Office Administrator to support the day‑to‑day running of a busy London office within a professional services environment. This role combines office and facilities administration with general support to fee‑earning and business services teams.

The position is part‑time (0.6 FTE) with flexibility around working pattern, although the role must be carried out on‑site.

Role Overview

This is a broad, hands‑on administration role with responsibility for overseeing the office environment, facilities and day‑to‑day logistics, alongside providing general administrative support to fee‑earning teams.

You’ll suit this role if you’re highly organised, proactive and comfortable being the go‑to person in the office, keeping things running smoothly behind the scenes.

Key Responsibilities

Office Administration & Facilities

• Oversee office supplies, equipment, consumables and support services
• Coordinate cleaning, waste disposal, confidential waste, safety and maintenance services
• Pro‑actively supervise the premises and manage relationships with third‑party contractors
• Ensure compliance with health & safety, fire safety, PAT testing and related requirements
• Support office moves, layout changes, refurbishments and furniture purchases
• Manage incoming and outgoing post, couriers and special deliveries
• Take responsibility for office security and safety systems, including access control, intruder and fire alarms

Administrative Support

• Provide general administrative support to London‑based fee‑earning teams
• Assist with tasks such as billing and new matter onboarding processes
• Support IT, HR and other business services teams with on‑site administrative assistance

Candidate Profile

We are looking for someone who is:

• Educated to A‑level or equivalent; graduate preferred
• An administration or secretarial qualification would be advantageous
• Experienced in an administrative role within a professional services environment (legal experience beneficial but not essential)
• Confident using Microsoft Word, Excel, PowerPoint and Outlook
• Experienced with document management systems (advantageous)
• Highly organised with strong prioritisation and multi‑tasking skills
• Accurate, detail‑focused and willing to learn

What’s on Offer

• Permanent, part‑time role (0.6 FTE)
• Flexible working pattern by agreement
• On‑site London office position
• Varied and hands‑on administrative responsibilities
• Supportive professional services environment

Job Tags

Permanent employment, Contract work, Part time, For contractors, Work at office, Flexible hours

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